Changes of Address:
Walter A. Miles Apt. 102, 4201
Oglethorpe, Hyattsville, MD 20781
Somtow Sucharitkul same address
and phone as WSFA Journal
Pat Kelly 9305 Maycrest Street,
Fairfax, VA 22030
Third Friday of August: meeting at William Berg's residence
First Friday of September: undecided: many members will be
at Iguanacon, including Gillilands.
This is a special CONSTITUTION ISSUE. Next month WSFAJ will contain more news about members, and so on.
It is, apparently, rather difficult to locate any minutes in this club. The following are the most recent confirmed minutes I know exist; no doubt more will emerge.
June 16, 1978:
The meeting was called at 9:16 p.m. Standard Galactic. The treasury stood at $1,519.32. Two new members joined at the last meeting, it was announced, one of whom was actually present.
VERA, it was reported, went to dinner with TED WHITE.
PUBLICATIONS COMMITTEE stated that it had run out of TIF #5, and that future issues would probably be smaller.
A boat (Wilson Line) was available.
DISCLAVE: The artists having been paid off, profits were tentatively estimated at approximately $3,000. Much applause.
CAST PARTY was still in the works at this stage.
FOURTH OF JULY was to be at Barry and Judy's on Sunday, July 2nd. Fifth Friday maps were made available. Second meeting in July was to be at Pat Kelly's house.
Bill Berg, Walter Miles & Mark Owings were appointed as a membership committee. A motion was made: to institute publication of an official WSFA newsletter, to come out monthly, at limited budget: seconded and passed. Committee: Somtow Sucharitkul, Steve Dolan, J. Moses Mayhew & Barry Newton. Budget to be submitted next meeting.
Announcements: ALAN says go see DRACULA. LEE needs another driver to MidWestCon. SOMTOW is writing a new musical for DISCLAVE, which he says will be anti-Semitic. It was decided that APPLEGATE is not an Egyptian name. Somtow would appreciate contributions for slushpile of Musical: scripts. JACK HOWARD LECHNER will pay a hefty reward to anyone locating original Andrews Sisters recording of "Tokyo Shoeshine Boy". PERN PORTFOLIO, a Dragonrider Fanzine, is now available.
(. . .lacuna. . .) for Fourth of July Boatrip to watch fireworks. Joseph Mayhew made a motion that the people who want a boattrip get together and decide amongst themselves. Discussed at length. In favor 13---opposed 8.
Kent introduced a motion that if a majority of WSFA wants WSFA to pay for the boattrip, it will. Seconded. Restated: club will allot $400 for B.T. Seconded. In Favor: 10--- opposed 11. Motion failed.
Dupont Theater was reportedly showing BLACK MAGIC this weekend.
The Meeting was adjourned at 10:15 Standard Galactic.
The WSFA Journal: second series is the official organ of the Washington Science-Fiction Association. It is produced monthly and available onto to members of WSFA. This issue is SERIES TWO, NUMBER ONE.
Editor: Somtow Sucharitkul
Publisher: Somtow Sucharitkul
People Who Have Helped Bring This Issue About: Joe Mayhew, Jack Lechner, and K & E, faithful printers of Fanny Hill.
Editorial Address: 3428 South Stafford Street, Arlington, VA 22206.
All news should be sent to this address, We are not soliciting
artwork. Announcements, Changes of Address, and news involving WSFAns
and other news of local or general interest only.
Special Phone-in News Department: 703-931-5098. Don't call until 11 a.m.; that's when I wake up.
Article One: Name. The name of this club shall be the Washington Science-Fiction Association.
Article Two: Purpose. The purpose of this club shall be to bring together at frequent intervals those persons who are interested in science-fiction and fantasy literature of any nature, the encouragement of such interest among others, and such other activities as may be in sympathy with the foregoing objectives. No part of the net income of this club shall inure to the benefit of any of its members.
Article Three: Membership. The Membership shall consist of persons in the general Washington, DC area who are interested in science-fiction and fantasy. They shall be admitted and governed in accordance with the By-Laws.
Article Four: Executive Board, Section One. The Executive Board shall consist of the officers and trustees, who shall be nominated in accordance with the By-Laws and elected as described in Sections 2 and 3, below. Only Active Members in good standing may be elected to, and serve on, the Executive Board.
Section 2: The officers of this club shall be a president, a vice-president, a secretary and a treasurer. The officers shall be elected by ballot at the Annual Meeting each year to serve for one year. They may be re-elected for any number of consecutive years.
Section 3: Three trustees shall be elected by ballot at the Annual Meeting each year. Trustees shall not be eligible for re-election for more than two consecutive terms.
Section 4: A vacancy occurring in the office of President shall be succeeded to by the Vice-President. Other vacancies occurring among the members of the Executive Board shall be filled by election, by the Executive Board. with the officers and trustees so elected serving the unexpired term of the prior officer or trustee.
Section 5: A petition for the removal of a member of the Executive Board may be presented to the Executive Board in writing at any time. Such petition must state the grounds for removal, and must be signed by at least 1/3 of the Regular Members in good standing. If the other members of the Executive Board, by unanimous consent, agree that the removal is justified, they shall suspend the member and appoint a temporary replacement to the Board. Such action and the grounds for it shall be announced at the first regular meeting following the action, and notice of it shall be mailed to all active members. At the first Official Meeting after the 10-day period following such notice, removal from the Executive Board shall become permanent if approved by a 3/4 majority of the Active Members voting. An office or trusteeship so vacated shall be filled by the Executive Board in the manner prescribed in Article Four, Section 4 of this Constitution.
Article Five: Meetings, Section 1. The club shall meet regularly at its club-room or such place as shall be designated by the presiding officer at the previous meeting.
Section 2: The first meeting in May shall be the annual meeting for hearing reports from all officers and standing committees. At this meeting all members of the Executive Board shall be elected, but they will not take office until the first meeting in June. Notice of the annual meeting and of the nominees for the Executive Board shall be mailed to all Active Members at least 10 days before the meeting.
Section 3: Special Meetings for special purposes may be called by the Executive Board or the membership at such times are deemed necessary. Meetings so called may transact only such business as is specified in the call, and may not supersede regular meetings except when especially provided for.
Article Six: Amendments. Any proposed amendment to this constitution may be submitted in writing at any Official meeting of the club. Such proposed amendment must be signed by 1/3 of the Regular Members in good standing before being submitted, and shall be read to the meeting. After such notice, it shall be voted on at the next Annual Meeting, or, upon petition by 1/3 of the Regular Members in good standing, at a special Constitutional Convocation called by the Executive Board. Such proposed amendments shall become a part of the Constitution only if approved by a 3/4 majority of the Active Members voting, a quorum being present, at such meeting. At least 10 days before the Annual Meeting or Constitutional Convocation, a notice of such meeting and of any proposed amendments to this constitution shall be mailed to all Active Members.
Article One: Membership and Dues. Section 1: Membership in
this club shall be composed of three classes:
(a) Active Membership: This class shall be divided into two subclasses:
(1) Regular Membership--Annual Dues, $4.00
(2) Life Membership--No Dues.
(b) Corresponding Membership--Annual Dues, $.50
(c) Honorary Membership--No Dues (Honorary Membership shall be for a period of one year only.)
Section 2: Regular and Life Members enjoy full membership privileges. Corresponding and Honorary Members shall have all the privileges of membership except the rights to vote and to hold an Office or Trusteeship and shall receive any club publications as determined by the Active Membership.
Section 3: Individuals who attend meetings with any frequency are expected to become active members. Those not joining after several meetings may attend further meetings at the pleasure of the membership.
Section 4: Applications for Regular or corresponding membership shall be in written form, endorsed by one Active member and accompanied by at least one quarter's dues for Regular Membership or one year's dues for Corresponding members, and shall be submitted to the membership committee by the sponsor. An election to membership by the committee shall constitute an election to club membership. Such election by the membership committee shall be subject to ratification by the assembled membership if so requested by an Active Member.
Section 5: Life Memberships may be bestowed by a 3/4 vote of the Active Members voting at an Official Meeting. Honorary Memberships may be bestowed by a majority vote.
Section 6: Annual dues for Regular Members shall be payable in quarterly payments, falling due on June 1. September 1, December 1, and March 1, or they may be paid in one lump sum at the beginning of the club year (June 1). Corresponding Members may pay a full year's dues at the time of their admission to membership; the following year's dues shall fall due on the first day of the first WSFA quarter following the anniversary date of the initial dues payment.
Section 7: Regular Members whose quarterly dues have not been paid by the first meeting in July, October, January, or April and Corresponding Members whose annual dues have not been paid by the first day of the month following that on which the dues were due to be renewed, shall be considered delinquent and will be dropped from the membership rolls. A delinquent thus dropped from the rolls may be reinstated by paying the current dues unless said member has been delinquent for one year or longer, in which case he must also submit a new application tor membership in Accordance with Article One, Section 4 of these By-laws.
Section 8: A petition to revoke any membership may be presented, in writing, at any Official Meeting. Such petition much state the grounds for such a revocation, and must be signed by at least 1/3 of the Regular Members in good standing. The revocation shall take effect if approved by a 3/4 majority of the Regular Members, in which case any prepaid dues will be pro-rated and refunded.
Article Two: Quorum and Voting. Section 1: Fifty-one percent of the Regular Membership or 15 regular members, whichever is less, shall constitute a quorum for the transaction of business.
Section 2: An Official Meeting is a regular meeting at which a quorum is present. A quorum must be present at any meeting of the club at which a vote is taken committing it to any proposal or action.
Section 3: Only Active Members in good standing shall have the right to vote. To be in good standing, a member's dues must not be delinquent.
Section 4: Properly executed write-in votes from Active Members will be allowed in all cases where a proposed action is officially announced to all Active Members, in writing. To be properly executed, a write-in vote must contain a clear identification of the issue on which the vote is being cast, the vote itself, the date of the vote, the legible name of the voter, and the signature of the voter, and must be received by a member of the Executive Board on or before the date of the meeting at which the actual vote is taken.
Article Three: Duties of Officers and Trustees. Section 1:
President: The president shall preside at meetings; shall exercise general supervision over the affairs and activities of the club; and shall serve as a member ex-officio on all standing committees. If the President desires to participate in debate, he shall turn over the chair to the Vice-President, or to such other Regular Member as he shall select.
Section 2: The Vice-President shall assume the duties of the President during the absence of the President.
Section 3: Secretary: The Secretary shall keep the minutes of all meetings of the club, which shall be an accurate and official record of all business transacted, shall forward typed copies of the minutes to the publications committee for inclusion in the club Journal, and shall conduct all correspondence of the club with the exception of official correspondence of the various Officers and Committee Chairmen.
Section 4. Treasurer: The Treasurer shall receive all club funds, and pay out funds only when approved by himself, the Executive Board, or the Active Membership; shall submit his records to audit whenever requested to do so by the Executive Board, or upon petition by 1/3 of the Regular Membership.
Section 5. Trustees: The Trustees shall represent the membership on the Executive Board of the club and shall serve as the nominating committee.
Article Four--Executive Board. Section 1: The duties of the Executive Board of the club shall be to transact all business of the club as directed by the membership, and to guide the club along purposeful lines of endeavour.
Section 2: Nominations for positions on the Executive Board shall be made by the Nominating Committee and presented at the Annual Meeting. Further nominations shall be accepted from the floor at the Annual Meeting.
Article Five: Committees. Section 1: The Standing Committees shall be as follows:
(d) Library. (The Librarian shall administer the club library and shall be custodian of club records, books, documents, mementos, and other important properties concerning the life of the club.)
Section 2: Special Committees shall be formed by the president at such times as deemed necessary.
Section 3: All members of the club are eligible for service on committees. Appointments to committees are made by the President, but may be countermanded by the membership.
Article Six: Order of Business. The order of business at all regular meetings of the club shall be as follows:
(a) Meeting called to order.
(b) Reading of the Minutes of the previous meetings.
(c) Reports of officers and committees.
(d) Unfinished Business.
(e) New Business and Announcements.
(f) Adjournment of business meeting.
(g) Program, if any.
Article Seven: Parliamentary Authority: Robert's "Rules of Order, Revised" shall be the parliamentary authority on all questions of procedure and law not covered by these By-Laws.
Article Eight: Special Assessments. An assessment not to exceed five dollars may be made against Active members not more than once in any one calendar year for the specific purpose of holding a regional convention or bidding for or holding a national convention if the condition of the treasury requires it. Such assessments shall be proposed at one meeting, and all Active members notified. At the first Official meeting after the 10-day period following such notice, a vote shall be taken, and the assessment shall be passed if approved by a 2/3 majority of the Active Members voting. If there are any profits from the convention or conclave they shall be allocated to the members assessed up to the amount of the assessment. Any excess will be distributed between the treasury and general fandom as decided by a majority vote of the Active members present at an Official meeting of the club.
Article Nine: Amendments. Any proposed amendment to these By-Laws may be submitted in writing at any Official meeting of the club. Such proposed amendment must be signed by 1/4 of the Active members in good standing before being submitted, and shall be read to the meeting. A vote shall be taken at the first Official meeting after the proposal, and the amendment shall be passed if approved by a 2/3 majority of the Active Members voting.
The WSFA Journal
3428 South Stafford Street,
Arlington, VA 22206
Tel: (703) 931-5098
The names of the Officers of WSFA are, at present:
President: Alan Huff
Vice-President: Alexis Gilliland
Secretary: Sharon Harris
Treasurer: William Berg
Avedon Carol CHRIS CALLAHAN
Joseph T. Mayhew