MEETING OF DECEMBER 21, 1979 AT BERG'S: TOM SCHAAD PRESIDING.
Joe Mayhew, Sec., Bill Berg, Treas., Chris Callahan, Trust., Alan Huff, Trust., John Emmerling, Dave Hastie, Marjorie Fritts, John Huff, Scott Dennis, Laura McNeill, Somtow Sucharitkul, Janet Prato, Mike Tuchman, Linda Sweeting, Dick Roepke, Carol Craddock, Steve Smith, Walter Miles, John Sapienza, Lori Meltzer, Regina Cohen, Judy Fetter, Sue Wheeler, Leo Sands, Kathy Sands, Mike Walsh, Hugh Dolan, Lee Smoire (30)
The meeting was called to order at 9:36: the minutes of December 7 were read and approved. The treasury stood at $2,780.16.
MEMBERSHIP: No new members were taken in at the last meeting.
PUBLICATIONS: The WSFA Journal was distributed.
OLD BUSINESS: Mike Walsh had announced at the previous meeting that the Baltimore in '83 WorldCon Bid Committee would be asking for WSFA's support in the form of a loan of $500.00, which would be repaid in the event that their bid was successful, and to be written off, if it were not. He asked the club to think about it and plan to discuss and vote on the matter at the December 21st meeting.
Scott Dennis, Baltimore in 83 Bid Secretary moved that:
"WSFA shall extend the sum of $250.00 to the Baltimore in '83 Bid Committee to be used for its expenses with the provision that this sum be repaid in the event that the 1983 WorldCon is held in Baltimore, or that the loan be remitted from payment if the bid fails."
It was pointed out by Scott that the Committee intends to ask WSFA for an additional $250.00 after the 1980 Disclave, but felt that it was in the Club's best interest to ask for only ½ of the intended figure from this year's treasury.
The Division was: In Favor: 19, Opposed: 3, Abstained: 1. The motion passed: the Treasurer was instructed to give the Bid Chairman, Mike Walsh, the sum of $250.00.
NEW BUSINESS: ZIP
The meeting was adjourned at 10:14 (38 min.)
AT THE CRYSTAL CITY MARRIOTT (703) 521-5500
Room rate: All you can sleep $29.00 plus tax.
REGISTRATION $4.00 before Feb 8: $5.00 after.
MEETING OF JANUARY 4, 1980 AT GILLILAND'S
TOM SCHAAD PRESIDING.
Joe Mayhew, Sec., Alexis Gilliland, Trust, Alan Huff, Trust., Bill Marlow, Walter Miles, Martin Wooster, James Turner, Marianne Petrino, Victoria Smith, Beverly Brandt, Troy Farwell, Newton Ewell, Mimi Newcastle, Mark White, Laura McNeill, Doll Gilliland, Bob MacIntosh, Susie Koon, Rich Deglin, Judith Blinn, Mike Kozlowski, Garry Mullen, Linda Springer. (25)
The meeting was called to order at 9:35: The minutes of December 21st were read and OKed. The Treasurer was absent: no report.
DATCLAVE: Alexis had fliers available.
ENTERTAINMENT: Doll offered us the whole world: A jigsaw version of same, open to any and all.
DISCLAVE: The general Meeting was noted for Jan 19th at Bob and Rosa Oliver's at 2:00 PM.
OLD BUSINESS: ZIP
Doll Gilliland has called the Uptown Theater and arranged for special rates for the movie BLACK HOLE at $3.00 for adults, $2.00 for kids. She introduced the following motion:
"That WSFA pay for ½ of the cost of a ticket for any member in good standing wishing to attend a WSFA theater party at the Uptown to see BLACK HOLE at a date to be fixed later."
Division: in favor: 12, Opposed 1. The motion passed.
The meeting adjourned at 10:02 (27 minutes)
MEETING OF JANUARY 18, 1980 AT BERG'S
TOM SCHAAD PRESIDING.
Rosa Oliver, VP, Joe Mayhew, Sec,, Bill Berg, Treas, Chris Callahan, Trust., Alexis Gilliland, Trust., Alan Huff, Trust., Jane Woodward, Morgan Woodward, Robin Mayhew, Bob Oliver, Charles Gilliland, Marjorie Fritts, Bill Quick, Rich Degler, Gary Seflin, Dick Roepke, Victoria Smith, Michael Harris, Sharon Harris, Mimi Newcastle, Troy Farwell, Newton Ewell, Mark White, Larry Herman, Walter Miles, Laura McNeill, Bob MacIntosh, Beverly Brandt, Marianne Petrino, Kleeo Hondros, Fran Buhman, Mike Kozlowski, Pat Jones, Jack Heneghan, Linda Melnick, James Turner, Lee Smoire, Judy Fetter, Steve Smith, Lisa Peoples, John Ellis, Nancy Handwork, Phil Cox, Kim Weston, Barbara Mandell (46)
The meeting was called to order at 9:10. The minutes of January 4th were read and Oked. The treasury stood at $2,664.25.
Three members joined at the Jan 4 meeting: 1) Bob MacIntosh 2) Judith Blinn, 3) Rich Deglin.
ENTERTAINMENT: The Theater party for BLACK HOLE will be at the UPTOWN at 2:45 on Feb. 3rd.
DATCLAVE: Alexis is taking memberships.
DISCLAVE: Reminder: for open meeting at the Oliver's- BYO.
CONSTITUTION: Joe Mayhew read a proposed new constitution for WSFA (without by-laws)
Bob Oliver reminded the club that the allotment for refreshments at regular WSFA meetings was a maximum of $50.00.
Alexis interpreted that to mean a general guide line, noting that it more or less averaged out and that flexibility was needed to take advantage of special sales, etc.
Joe Mayhew pointed out that the exact wording of the motion passed to provide refreshments was now unavailable as the minutes were never published and now seem to be lost, the vote having been taken before the existence of the Journal. He suggested that the matter be regularized.
Joe Mayhew moved that: "A maximum of $50.00 be allocated for refreshments for each of the two bi-monthly meetings to the scheduled host of each meeting; that all other refreshment allocations be voted upon individually."
Discussion: Is the $50.00 figure sufficient? Should a specific ceiling be imposed? Should the club continue to provide the type of refreshments it has. Will our treasury be able to continue providing this in the future. Should we leave the exact amount to be spent to the discretion of the meeting host? Should one item. e.g. Beer, Soda, cookies, be dropped?
Bob Oliver moved that the motion be tabled (division: pro: 19 - con 9)
NEW BUSINESS: Zip
ANNOUNCEMENTS: BALTIMORE IN 83 BID MEETING AT BOB & ROSA'S (BYO) 2:00 PM, Jan 27th
Adjourned at 10:04 (54 minutes)
EVA: I told Joe I'd write a review of THE RETURN OF NATHAN
BRAZIL (Del Rey Books, $2.25)
JM: You, being Jack L. Chalker's wife, can surely be depended on for an impartial critique?
EVA: Quite frankly, I'd tell you to buy it even if I hated it.
JM: Refreshing candor! Was there something unpleasant associated with this book?
EVA: In the Nov. 1979 issue of Science Fiction Review John Brunner writes of a copy-editor at Ballantine completely re-writing one of his novels.
JM: Which Brunner no doubt felt was a vast improvement?
EVA: Which was such a complete trashing that he burned the gally proofs rather than try to rewrite the book from them. Well folks, Brunner wasn't the only one hit by this idiot.
JM: I take it she was assigned to THE RETURN OF NATHAN BRAZIL?
EVA: She got a hold of this one end I spent six weeks rewriting the novel in longhand on the proofs.
JM: Will Nathan Brazil return through her procrustean hands?
EVA: I'd like to think that it wasn't all in vain.
JM: But, is THE RETURN OF NATHAN BRAZIL a good book?
EVA: It's a good read and if you don't read it, you can't find the Tuckerizations.
JM: (Jack L. Tucker?)
MAY 23-26, 1980 MEMORIAL DAY WEEKEND
spider & jeanne robinson, Guests of Honor
With Featured Writers:
JACK L.CHALKER and SOMTOW SUCHARITKUL
MEMBERSHIP: make checks to: DISCLAVE
$4.00 UNTIL May 1st, THEN: $8.00
TOM SCHAAD, CHAIRMAN
[censored], Arlington, Va. 22204
HOTEL: The HOSPITALITY HOUSE MOTOR INN
2000 Jefferson Davis Highway ("Crystal City")
Arlington, Virginia 22202
ROOM RATES: Single: $30.00
Two or more: $38.00
DEALERS: Mike Walsh
115 W. 29th St. 2nd Floor
Baltimore, Md. 21218
6000 67th Ave, Apt 104
E. Riverdale, Md. 20840
The By-Laws will be presented at a later date. The proposed version of the WSFA Constitution is by Joe Mayhew, incorporating some ideas from Kent Bloom.
The name of this club shall be the Washington Science Fiction Association.
The purpose of this club shall be to bring together at frequent intervals those persons who are interested in science-fiction and fantasy literature of any nature, the encouragement of such interest among others, and such other activities as may be in sympathy with the foregoing objectives. No part of the net income of this club shall inure to the benefit of any of its members.
III MEMBERSHIP: The membership shall consist of persons in the general Washington, D.C. area who are interested in science-fiction and fantasy. They shall be admitted and governed in accordance with the By-Laws.
IV: EXECUTIVE BOARD
The Executive Board shall consist of the officers and trustees, who shall be nominated in accordance with the By-Laws and elected as described in Sections 2 and 3 below. Only Active members in good standing may be elected to, and serve on, the Executive Board.
2: The officers of this club shall be a President, a Vice-President, a Secretary, and a Treasurer. The officers shall be elected by ballot at the Annual Meeting each year to serve for one year. They may be re-elected for any number of consecutive years.
3. Three Trustees shall be elected by ballot at the Annual meeting each year. Trustees shall not be eligible for re-election for more than two consecutive terms.
4. A vacancy occurring in the office of President shall be succeeded to by the Vice-President. Other vacancies occurring among the members of the Executive Board shall be filled by election, by the Executive Board, with the officers and trustees so elected serving the unexpired term of the prior officer or trustee.
5. A petition for the removal of a member of the Executive Board may be presented to the Executive Board, in writing, at any time. Such petition must state the grounds for removal, and must be signed by at least 1/3rd of the Regular members in good standing. If the other members of the Executive Board, by unanimous consent, agree that the removal is justified, they shall suspend the member and appoint a temporary replacement to the Board. Such action and the grounds for it shall be announced at the first regular meeting following the action, and notice of it shall be mailed to all Active members. At the first Official meeting after the 10-day period following such notice, removal from the Executive Board shall become permanent if approved by a 3/4ths majority of the active members voting. An office or trusteeship so vacated shall be filled by the Executive Board in the manner prescribed in Article IV, Section 4, of this Constitution.
1. The club shall meet regularly at its club-room or such place as shall be designated by the presiding officer at the previous meeting.
2. The first meeting in May shall be the Annual Meeting for hearing reports from all officers and standing committees. At this meeting all members of the Executive Board shall be elected, but they shall not take office until the first meeting in June. Notice of the Annual Meeting and of the nominees for the Executive Board shall be mailed to all Active members at least 10 days before the meeting.
3. Special meetings for special purposes may be called by the Executive Board or the membership at such times as are deemed necessary. Meetings so called may transact only such business as is specified in the call, and may not supersede regular meetings except when especially provided for.
Any proposed amendment to this Constitution may be submitted in writing at any Official meeting of the Club. Such proposed amendment must be signed by 1/3 of the Regular members in good standing before being submitted, and shall be read to the meeting. After such notice, it shall be voted on at the next Annual Meeting, or, upon petition by 1/3 of the Regular members in good standing, at a special Constitutional Convocation called by the Executive Board. Such proposed amendment shall become a part of the Constitution only if approved by a 3/4 majority of the Active members voting, a quorum being present, at such meeting. At least 10 days before the Annual Meeting or Constitutional Convocation, a notice of such meeting and of any proposed amendments to this constitution shall be mailed to all Active members.
PROPOSED WSFA CONSTITUTION
The organization governed by this constitution shall be The Washington Science Fiction Association (abbreviated WSFA).
A. No part of the net income of WSFA shall inure to the benefit of any of its individual members.
B. WSFA shall bring together those interested in Science Fiction, Fantasy literature, and other related interests and activities on a regular basis.
C. WSFA shall sponsor an annual convention called "Disclave".
A. Membership in WSFA is open to anyone in sympathy with WSFA's stated purpose.
B. Members shall be admitted and shall participate in WSFA's activities according to WSFA's Constitution and By-Laws.
C. "Membership in Good Standing" is defined as being current in one's dues.
D. Only Members in Good Standing shall hold office, vote, propose business, speak on any business or actively participate on any committee authorized to spend money.
E. Honorary or other non dues-paying memberships do not include the right to vote or hold office.
A. The Officers of WSFA shall be elected for one year terms of office.
B. No officer shall succeed himself in the same office for more than two complete terms.
C. The elected officers shall be: 1) the President 2) the Parliamentarian, 3) the Secretary, 4) the Treasurer, and 5) the Disclave Chairman.
D. No person shall hold more than one office simultaneously.
E. The officers duties, privileges, succession and removal shall be governed as provided in the By-Laws of the Association.
A. The Association shall meet regularly at such places and at such times provided for in the By-Laws.
B. One meeting each year shall be designated as the Annual Meeting for the Election of officers.
C. Special meetings may be held as deemed necessary.
D. All meetings of the Association shall be governed by the Constitution and By-Laws of WSFA.
Any proposed amendment to the Constitution may be submitted in writing at any meeting of the Association. Such proposal shall be read to the meeting. It shall then be placed on the agenda for the next meeting, and notice shall be given as provided in the WSFA By-Laws. It may be amended as any other item of business. No amendment to this Constitution shall become effective until it has been adopted in the same form at two consecutive meetings held no less ten ten days apart or has been signed by two thirds of the membership in good standing.
BALANCE AS OF NOVEMBER 2, 1979 : $3,501.55
Meeting of 11/16/79
INCOME: Dues: $16.00
OUTGO: Paid J. Mayhew $62.29 for publishing the Oct & Nov WSFA Journal. Paid B. Berg $50.00 for F&B, Paid J. Dionne $50.00 for F&B at 5th Friday Party.
Party Meeting of 11/30/79
INCOME: Dues: $l.00
OUTGO: Paid Tom Schaad $500.00 to set up Disclave account.
Meeting of 12/7/79
INCOME: Dues: $2.00
OUTGO: Paid A. Gilliland $78.10 for F&B.
Meeting of 12/21/79
INCOME: Dues: $9.00
OUTGO: Paid B.Berg $57.39 for F&B, Paid R. Oliver $50.00 for New Year's Party F&B, Paid J. Mayhew $17.52 for December Journal.
TOTAL INCOME: $ 42.00
TOTAL OUTGO: $923.00
TOTAL LOSS: $881.80
BALANCE AS OF JANUARY 1, 1980 : $2,664.25.
is the official publication of the Washington Science Fiction Association. It is published monthly under the supervision of the WSFA Secretary and paid for from the WSFA Treasury. Joe Mayhew, Editor.
Alexandria, Va. 22311
Laura C. McNeill
Falls Church, Va. 22043
John P. Emmerling, Jr.
Baltimore, Md. 21230
Mark J. White
Lexington Park, Md. 2065
Greenbelt, Md. 20770
P.O. Box 2084 6970 ABG
Ft. Meade, Md. 20753
Alexandria, Va. 22311
Can also be reached during the week at:
635 Madison Avenue
New York, N.Y. 10022
Victoria A. Smith
Fairfax, Va. 22030
Baltimore, Md 21211
St. Louis, Mo. 63119