MEETING OF FEBRUARY 1, 1980 AT GILLILAND'S
TOM SCHAAD PRESIDING.
Rosa Oliver, VP., Joe Mayhew, Sec., Bill Berg, Treas., Alexis Gilliland, Trus., Alan Huff, Trust., Chris Callahan, Trust., Jane Woodward, Morgan Woodward, Doll Gilliland, Bob MacIntosh, Avedon Carol, Jeff Schalles, Kent Bloom, Troy Farwell, Mimi Newcastle, Newton Ewell, Abe Friedman, Beth Goetz, James Turner, Marianne Petrino, Bob Deglin, Lisa Peoples, Bob Oliver, Beverly Brandt, Janet Lynch, Kleeo Hondros, Steve Smith, Charlie Ellis, Elaine Normandy, Elaine Mandell, Jack Heneghan, Dave Hastie, Bob Lovell, Lee Smoire, Tom Joll, Michael Harris, Dick Roepke, Victoria Smith, Sharon Harris, Sue Kerry, Linda Sweeting, Nancy Handwork, Laura NcNeill, Eva Whitley, Jack Chalker, Ginny McNitt, Phil Cox, John Ellis, Scott Dennis, Barry Newton, Somtow Sucharitkul, Walter Miles, Philip Davis, Judy Fetter, Steve Dolan, Linda Melnick, Gary Oleson. (57)
The meeting was called to order at 9:15. The minutes of January 18, 1980 were read and approved. The secretary notes that the proposed constitution printed in the journal represents only the views of the Chairman of the Constitution Committee, the Editor of the WSFA JOURNAL, the WSFA Secretary and Poobah.
The Treasury stood at $1,762.60
Membership: William Quick (absent) joined at the previous meeting.
Entertainment: Doll reported that only 8 WSFAns bad signed up for the BLACK HOLE PARTY, which was too few for the group rate (20-25 were needed). The question as to whether WSFA would still pay for one half the ticket price was raised and it was re-affirmed by a vote of 17 for, 6 against.
THE EMPIRE STRIKES BACK is scheduled to open May 21, 1980 at the KB Cinema (one week before Disclave). Doll telt it unlikely that there would be any group rate, and as everyone seemed likely to want to go, it should be planned well in advance. It was suggested that the club plan on picking up half the members' ticket costs no objections being raised Doll was authorized to look into the matter for the Club.
PUBLICATIONS: The WSFA Journal for January was out. Another is scheduled for the next meeting. The entire WSFA Constitution will be printed in it.
DATCLAVE: Presently there are 42 members.
DISCLAVE: The flier will be mailed soon.
CONSTITUTION: Joe Mayhew, Present Chairman of the long standing committee requested that the chair disband the old committee and form a new one. Tom Schaad scheduled a meeting for those interested in forming a new committee immediately after the WSFA meeting. The report of that committee is inserted:
The following WSFAns were enrolled on the committee, and elected the specified officers: Chair: Jane Woodward, Vice Chair: John Sapienza. Members: Rosa Oliver, Kleeo Hondros, Regina Cohen, John Sapienza, Rich Deglin, Bob MacIntosh, Joe Mayhew, Alexis Gilliland, Chris Callahan, Mimi Newcastle, Scott Dennis, Bob Lovell. They have been instructed by the WSFA President to report to the club by the 3rd Friday in March. Their first meeting will be at Joe Mayhew's on February 10, 1980 at 2:00 PM. While anyone else is welcome to attend that meeting, only those already on the committee will be allowed to vote at that meeting.
OLD BUSINESS: Joe Mayhew Requested that his motion from the previous meeting be postponed until the February 16th meeting. A vote to table was taken: 26 to table, 1 opposed. The motion was tabled.
Alexis Gilliland moved to discontinue the WSFA JOURNAL until after Disclave. There was no second to his motion.
The meeting was adjourned at:10:05 (50 min.)
MEETING OF FEBRUARY 15, 1980 AT BERG'S
TOM SCHAAD PRESIDING.
Rosa Oliver, V.P., Bill Berg, Treasurer, Alan Huff, Trust., Alexis Gilliland, Trust., Bill Mayhew, Tom Whitmore, Janet Prato, Mike Kozlowski, Wayne Dionne, Joanna Dionne, Walter A. Miles, Jr., Elaine Mandell, Bob Lovell, Ginny McNitt, Beverly Brandt, Newton Ewell, Linda Sweeting, Somtow Sucharitkul, Troy Farwell, Pat Jones, Rich Deglin, Kleeo Hondros, Victoria Smith. (24)
The meeting was called to order at 9:19. The Secretary was absent, the minutes will be postponed. A taped version of the meeting will be provided to the secretary. The Treasury stood at $1,705.07.
MEMBERSHIP: Phillip Davis and Barbara Barron have joined. Both were absent.
DATCLAVE: Films announced included: The Point, Young Frankenstein, King of Hearts, Captain Mom, Betty Boop/
CONSTITUTION: The committee are half-way through the By-Laws in their initial review. The entire Constitution & By-Laws will be reprinted in the WSFA Journal.
OLD/NEW BUSINESS: None transacted.
ANNOUNCEMENTS: Denny Carroll is leaving for Saudi Arabia.
The meeting adjourned at 9:35 (16 minutes!)
Philip Davis Barbara Barron [censored] [censored] Dale City, Va. 22093 Albany, N.Y. 12209 (518) 463-7508
is the official publication of the Washington Science Fiction Association. It is published monthly under the supervision of the WSFA Secretary and paid for from the WSFA Treasury. Joe Mayhew, Editor.
I (NAME) The name of this club shall be the Washington Science-Fiction Association.
1. The purpose of this club shall be to bring together at frequent intervals those persons who are interested in science-fiction and fantasy literature of any nature, the encouragement of such interest among others, and such other activities as may be in sympathy with the foregoing objectives.
2. No part of the net income of this club shall inure to the benefit of any of its members.
1. The Membership shall consist of persons in the general Washington, DC area who are interested in science-fiction and fantasy.
2. They shall be admitted and governed in accordance with the By-Laws.
IV (EXECUTIVE BOARD)
The Executive board shall consist of the officers and trustees, who shall be nominated in accordance with the By-Laws and elected as described in Sections 2 and 3, below.
2. Only Active Members in good standing may be elected to, and serve on, the Executive Board.
The officers of this club shall be a president, a vice-president, a secretary, and a treasurer.
2. The officers shall be elected by ballot at the Annual Meeting each year to serve for one year. 3. They may be re-elected for any number of consecutive years.
1. Three trustees shall be elected by ballot at the Annual Meeting each year.
2. Trustees shall not be eligible for re-election for more than two consecutive terms.
1. A vacancy occurring in the office of President shall be succeeded to by the Vice-President.
2. Other vacancies occurring among the members of the Executive board shall be filled by election, by the Executive Board, with the officers and trustees so elected serving the unexpired term of the prior officer or trustee.
1. A petition for the removal of a member of the Executive Board may be presented to the Executive Board in writing, at any time. 2. Such petition must state the grounds for removal, and must be signed by at least 1/3 of the Regular Members in good standing. 3. If the other members of the Executive Board, by unanimous consent, agree that the removal is justified, they shall suspend the member and appoint a temporary replacement to the Board. 4. Such action and the grounds for it shall be announced at the first regular meeting following the action, and notice of it shall be mailed to all active members. 5. At the first Official meeting after the 10 day period following such notice, removal from the Executive Board shall become permanent, if approved by a 3/4 majority of the Active Members voting. An office or trusteeship so vacated shall be filled by the Executive Board in the manner prescribed in Article IV, section 4 of this Constitution.
1. The club shall meet regularly at its club-room or such place as shall be designated by the presiding officer at the previous meeting.
1. The first meeting in May shall be the annual meeting for hearing reports from all officers and standing committees.
2. At this meeting all members of the Executive Board shall be elected, but they will not take office until the first meeting in June. 3. Notice of the annual meeting and of the nominees for the executive Board shall be mailed to all Active Members at least 10 days before the meeting.
1. Special Meetings for special purposes may be called by the Executive Board or the membership at such times as are deemed necessary. 2. Meetings so called may transact only such business as is specified in the call, and may not supersede regular meetings except when especially provided for.
1. Any proposed Amendment to this constitution may be submitted in writing at any Official meeting of the club.
2. Such proposed amendment must be signed by 1/3 of the Regular Members in good standing before being submitted, and shall be read to the meeting.
3. After such notice, it shall be voted on at the next Annual Meeting, or upon petition by 1/3 of the Regular Members in good standing, at a special Constitutional Convocation called by the Executive Board. 4. Such proposed amendments shall became a part of the Constitution only if approved by a 3/4 majority of the Active Members voting, a quorum being present, at such meeting. 5. At least 10 days before the Annual Meeting or Constitutional Convocation, a notice of such meeting and of any proposed amendments to this constitution shall be mailed to all Active Members.
(end of Constitution)
II (QUORUM AND VOTING)
1. Fifty-one percent of the Regular Membership or 15 regular members, whichever is less, shall constitute a quorum for the transaction of business.
1. An Official meeting is a regular meeting at which a quorum is present. 2. A quorum must be present at any meeting of the club at which a vote is taken committing it to any proposal or action.
1. Only Active Members in good standing shall have the right to vote. 2. To be in good standing, a members dues must not be delinquent.
1. Proper executed write-in votes from Active Members will be allowed in all cases where a proposed action is officially announced to all Active Members, in writing. 2. To be properly executed, a write-in vote must contain a clear identification of the issue on which the vote is being cast, the vote itself, the date of the vote, the legible name of the voter, and the signature of the voter, and must be received by a member of the Executive Board on or before the date of the meeting at which the actual vote is taken.
III (DUTIES OF OFFICERS AND TRUSTEES.)
1. President: The President shall preside at meetings; shall exercise general supervision over the affairs and activities of the club; and shall serve as a member ex-officio on all standing committees. 2. If the President desires to participate in debate, he shall turn over the chair to the Vice-President, or to such other Regular Member as he shall select.
1. The Vice-President shall assume the duties of the President in the absence of the President.
1. Secretary: The Secretary shall keep the minutes of all meetings of the club, which shill be an accurate and official record of all business transacted, shall forward typed copies of the minutes to the Publications Committee for inclusion in the club Journal, and shall conduct all correspondence of the club with the exception of official correspondence of the various Officers and Committee Chairmen.
1. Treasurer: The Treasurer shall receive all club funds, and pay out funds only when approved by himself, the Executive board, or the Active Membership: shall submit his records to audit whenever requested to do so by the executive board, or upon petition of 1/3 of the Regular membership.
1. Trustees: The Trustees shall represent the membership on the Executive Board of the club and shall serve as the nominating committee.
1. The duties of the Executive Board shall be to transact the business of the club as directed by the membership and to guide the club along purposeful lines of endeavour.
1. Nominations for positions on the Executive Board shall be made by the Nominating Committee and presented at the annual meeting. 2. Further nominations may be accepted from the floor at the Annual Meeting.
1. The Standing Committees shall be as follows:
d) Library. The Librarian shall administer the club library and shall be the custodian of the club records, books, documents, mementos and other important properties concerning the life of the club.
1. Special Committees shall be formed by the President at such times as deemed necessary.
1. All members of the club are eligible for service on committees. Appointments to committees are made by the President, but may be countermanded by the membership.
VI (ORDER OF BUSINESS)
1. The order of business at all regular meetings of the club shall be as follows:
a) Meeting called to order.
b) Reading of the Minutes of the previous meetings.
c) Reports of officers and committees.
d) unfinished business.
e) New business and announcements
f) Adjournment of business meeting.
g) Program if any
VII (PARLIAMENTARY AUTHORITY)
Robert's "Rules of Order, Revised" shall be the parliamentary authority on all questions of procedure and law not covered by these By-Laws.
VIII (SPECIAL ASSESSMENTS)
1. An assessment not to exceed five dollars may be made against Active Members not more than once in any one calender year for the specific purpose of holding a regional convention or bidding for or holding a national convention if the condition of the treasury requires it. 2. At the first Official Meeting after the 10 day period following such notice, a vote shall be taken, and the assessment shall be passed if approved by a 2/3 majority of the Active Members voting. 3. If there are any profits from the convention or conclave they shall be allocated to the members assessed up to the amount of the assessment. 4. Any excess will be distributed between the treasury and general fandom as decided by a majority vote of the Active members present at an Official meeting of the club.
1. Any proposed amendment to the By-Laws may be submitted in writing at any Official Meeting of the club. Such proposed amendment must be signed by 1/4 of the Active Members in good standing before being submitted, and shall be read to the meeting. A vote shall be taken at the first Official Meeting after the proposal, and the amendment shall be passed if approved by a 2/3 majority of the Active members voting.
(end of By-Laws.)
THE DATE FOR UNICON HAS BEEN CHANGED TO JULY 18-20, 1980. It will still be at the Sheraton Silver Spring where it was for the 1977 and 1978 cons. Clinton Winchester (301) 987-0909 is Chairman, Jim Williams is in charge of Films & Program, Joe Mayhew is running the art show, and Scott Dennis, assisted by Kathy Sands is running the Dealer's Room. They are soliciting for help (which is not a crime in some states).
You can't eat the cans, fans. Rosa Oliver is collecting the labels
for Henson Valley Montessori School. They need the labels to obtain
Audio-Visual and athletic equipment. She needs:
CAMPBELL SOUP (any type)
CAMPBELL TOMATO JUICE
Any questions? Call Rosa: (301) 868-7940.
MAY 23-26, 1980 MEMORIAL DAY WEEKEND
spider & jeanne robinson, Guests of Honor
With Featured Writers:
JACK L.CHALKER and SOMTOW SUCHARITKUL
MEMBERSHIP: make checks to: DISCLAVE
$4.00 UNTIL May 1st, THEN: $8.00
TOM SCHAAD, CHAIRMAN
[censored], Arlington, Va. 22204
HOTEL: The HOSPITALITY HOUSE MOTOR INN
2000 Jefferson Davis Highway ("Crystal City")
Arlington, Virginia 22202
ROOM RATES: Single: $30.00
Two or more: $38.00
DEALERS: Mike Walsh
115 W. 29th St. 2nd Floor
Baltimore, Md. 21218
6000 67th Ave, Apt 104
E. Riverdale, Md. 20840