Meeting of June 7, 1985 at the home of Mary Morman and Kent Bloom, first meeting of the new club year. Vice President Mike Walsh presiding. Minutes taken by Joe Mayhew, Trustee, at absent Secretary's request.
The meeting was called to order at 9:15 p.m. The minutes of the meeting of May 17, 1985 were read and approved. The Treasurer was absent and no balance was available.
Disclave 1985: Mike Walsh estimated that, as soon as the books were finished, Disclave 1985 would turn in $5,000 to $6,000 (retaining start money in the Disclave treasury for 1986). He reported that the GOHs were pleased and thanked those who had worked on the con.
The July 5th meeting is scheduled for the house of Peggy Rae Pavlat, 5709 Goucher Dr., College Park, Md. 20740. Her telephone number is (301)345-6652
The Independence Day party will be at Steve Smith's on Saturday, July 6th. ([censored], Silver Spring, Md. 20740. His telephone number is (301) 681-7891).
Linda Melnick requested that the club help support the Model Secondary School for the Deaf's upcoming tour of England with GODSPELL. It was moved that WSFA donate $200.00 to support that cause. Linda advised us that, in the event that sufficient funds were not raised, the WSFA check would be returned, uncashed. The club voted unanimously to donate $200.00.
Ron Leonard and Judy Fetter were married on May 30, 1985. Their address will be: [censored], Mt. Ranier, Md. 20712. (301)779-8133.
The meeting was adjourned at 9:40 p.m.
The following were present: Mike Walsh, Joe Mayhew, Cat Slusser, Walter Miles, Kent Bloom, Mary Morman, Steve Smith, Bill Mayhew, Mary Hagan, Linda Melnick, Jim Thomas, Cynthia Thomas, David Morman, Peter Theron, Rebecca Prather, Lee Smoire, Dick Roepke, Chris Callahan, James Revells, Vicki Smith, Candy Gresham, Fran Buhman, Steve Fetheroff, Erica Van Dommelen, Bill Jensen. The following showed up later: Art Coleman, Judy Newton, Barry Newton, John Sapienza, Regina Cohen, Eva Whitley, Judy Fetter, Ron Leonard, John Upton, Jack Heneghan, Somtow Sucharitkul.
Meeting of June 21, 1985 at the home of Bob and Rosa Oliver, President Alan Huff presiding. Minutes were taken by Ginny McNitt, Secretary.
The meeting was called to order at 9:15 p.m. The minutes of the meeting of June 7, 1985 were read and approved. Treasurer Bob Oliver reported that the treasury has a balance of $5,482.60 and that dues are due and payable.
Disclave '85: Mike Walsh reported that as Bob MacIntosh, Disclave Treasurer, is out of town, he can only estimate the earning of about $5,000 to $6,000 by Disclave.
Disclave '86: Jack Heneghan reported that the New Carrollton wants us back. Also, William Gibson (Neuromancer) has been asked to be GOH and he is interested.
Brian Lewis proposed two changes to the WSFA Constitution. They are:
1. Appointed WSFA officials may be removed by those who appoint them, by a simple majority vote of the voting WSFA membership at the business meeting following the introduction of a resolution for that purpose, or by a unanimous vote of the WSFA trustees.
2. WSFA members who hold appointed office shall hold office for a term not to exceed one year and terminating at the second meeting in June, unless designated otherwise by a simple majority vote of the WSFA membership at a business meeting. There shall be no limit to the number of times a WSFA member may be reappointed to office.
A vote on these proposed changes will be held at the next meeting (July 5th).
John Sapienza asked to meet with the officers, trustees and interested parties after the meeting regarding the tax status of WSFA.
Rosa Oliver reported that she and Bob will be in England during the month of August. The Club voted to hold the meeting of August 16, 1985 at Alan Huff and Kate Terrell's: [censored] Hyattsville, Md. 20782 (301/422-8852).
Joe Mayhew moved the Club authorize $800 to purchase a Facit memory typewriter for use by the Club Secretary and other functionaries. The motion was carried by a vote of 12-4 with 2 abstentions.
Jack Heneghan moved the WSFA Journal be mailed to members. After some discussion the motion was tabled for a future meeting.
The meeting of July 19, 1985 will be at Unicon.
Mary Hagan is interested in publishing a fanzine and will start accepting submissions at the July 5th meeting. Short-short stories, cartoons, reviews and drawings are welcome. All identified originals will be returned. No deadline as of yet. Mary's address and telephone number are: [censored], Hyattsville, Md. 20782, (301) 559-3690.
Bob Oliver announced that Paul Yurek presented a piece of art entitled "Beware the Disclave" to Disclave in appreciation of Disclave 1984. It is on display at the Oliver's.
The meeting was adjourned at 10:02 p.m.
The Executive Board met after the meeting and voted funds to be used by the President to consult with a lawyer regarding the tax status of the Club.
ARTICLE 1 NAME
The organization governed by this Constitution and its Bylaws is THE WASHINGTON SCIENCE FICTION ASSOCIATION, abbreviated WSFA.
ARTICLE 2 PURPOSE
A. WSFA shall exist to bring together those interested in Science
Fiction, Fantasy literature, and other related interests and
activities on a regular basis.
B. WSFA may sponsor an annual convention called DISCLAVE.
C. No part of the net income of WSFA shall inure to the benefit of any of its individual members outside of WSFA sponsored activities.
ARTICLE 3 MEMBERSHIP
A. membership in WSFA is open to anyone in sympathy with WSFA's stated
B. Members shall be admitted and participate in WSFA activities according to this Constitution and its Bylaws.
C. Only members who are in good standing as defined in the Bylaws shall hold office, purpose business, or vote.
ARTICLE 4 OFFICERS.
A. The Executive Board of WSFA shall consist of the following
officers: 1. President, 2. Vice President, 3. Secretary, 4. Treasurer,
5. 3 Trustees, 6. The Chairman of any DISCLAVE until after it is
B. Their election, terms of office, privileges and duties shall be described in the Bylaws.
C. The Vice President shall succeed to the Presidency in the event that the President cannot fulfill his term.
D. Any other vacancies occurring on the Executive Board shall be filled by a by-election. Those so elected shall serve for the remainder of the term of the officer replaced.
E. A petition for the removal of a member of the Executive Board may be presented to the Executive Board in writing at any time. 2. Such petitions must state the grounds for removal and must be signed by at least 15 members. 3. If the other members of the Executive Board unanimously agree that the removal is justified, they shall suspend the officer and appoint a temporary replacement. 4. Such action and the grounds for it shall be mailed to all members.
5. At the first regular meeting held at least 10 days after such notice, removal from the Executive Board shall become permanent if approved by a 3/4 majority of the members voting. 6. Any office so vacated shall be filled as prescribed in Art. 4:D.
ARTICLE 5 MEETINGS
WSFA shall meet at such places and at such times provided for in the Bylaws.
ARTICLE 6 AMENDMENTS
A. Any proposed amendment to this Constitution may be submitted in
writing at any regular meeting of WSFA.
B. Such proposal shall be read to the meeting and be placed on the agenda for the next meeting. 2. Notice shall be given to the membership.
C. The proposal shall be subject to amendment as any other item of business.
D. No amendment to this Constitution shall become effective until it has either been adopted in the same form at 2 consecutive regular meetings by 2/3 of those voting or until its written petition has been signed by 2/3 of the membership.
ARTICLE 1 MEMBERSHIP & DUES
A. Dues shall be $5 per annum or $2 per quarter. 2. They shall be
due as of the first regular meeting in June. 3. Dues may be paid in
advance. 4. Any member must pay the full year's dues regardless of the
date of payment. 5. Any member who is delinquent in his dues for an
entire year shall be dropped from the membership list. 6. New members'
dues shall be prorated to the appropriate portion of the remaining
WSFA year. 7. All life memberships awarded prior to Sept. 1980 shall
retain all rights and privileges previously enjoyed in perpetuity.
B. WSFA shall issue annual membership cards to its paid-up members.
C. Anyone wishing to join WSFA must first attend 2 meetings. 2. At the second meeting, he may apply for membership and be sponsored by a member. 3. If this application is approved by the Trustees, the applicant may pay his dues and become a member at the next meeting he attends.
D. A petition to revoke any membership may be presented in writing at any regular meeting. 2. It must state the grounds and be signed by at least 15 members and be communicated to the member concerned at least 10 days before the presentation of the petition for action. 3. If the petition is approved by a vote of 2/3 of the members present, and the impeached member has had an opportunity to defend himself, the petition shall be presented again at a second meeting. 4. If 2/3 of the members present vote to revoke the membership this second time, it is revoked. 5. The revoked member's dues shall be prorated and the appropriated portion shall be refunded.
ARTICLE 2 QUORUM & VOTING
A. A quorum shall consist of 15 members which include 2 officers of
the Executive Board. 2. Such a quorum must be present at any meeting
at which a vote is taken.
B. There shall be no absentee or proxy voting.
ARTICLE 3 ELECTIONS.
A. All elections shall be supervised by the Trustees. 2. Any Trustee who is running for office shall appoint a counter for that office who is acceptable to the other 2 Trustees.
B. The election of all members of the Executive Board except the
DISCLAVE Chairman shall take place during the first regular meeting in
May. Those elected at that meeting shall assume their offices at the
first regular meeting in June.
C. The Trustees shall receive seconded nominations from the floor and shall announce all candidates in order nominated.
D. All elections shall be counted by Australian ballot.
E. The order of nomination and election shall be 1. President, 2. Vice President, 3. Secretary, 4. Treasurer, 5. Trustee, 6. Trustee, 7. Trustee.
ARTICLE 4 OFFICERS
A. The President shall 1. preside at all meetings, 2. Exercise general
supervision over the properties and activities of WSFA, 3. Appoint
members to committees, 4. yield the chair to 1. the Vice President
or 2. another member, when he wishes to participate in debate.
B. The Vice President shall assume the duties of the President during the absence of the President.
C. The Secretary shall 1. Keep the minutes of all meetings of the club, 2. Be custodian of all club records and archives, 3. Be a member of the publications committee.
D. The Treasurer shall 1. receive all WSFA funds and maintain them in an account separate from his own, 2. maintain the official membership list, 3. pay out funds only when approved by the Executive Board or the membership by vote, 4. Submit his records for audit whenever requested by the Executive Board or by a petition of 1/3 of the membership.
E. The Trustees shall 1. Vote on all applications for membership, 2. Supervise all elections, 3. Prepare a slate of nominations for all club offices scheduled to be voted upon, 4. Announce that slate at the regular meeting just previous to that of the election, 5. Serve on the Executive Board.
F. The DISCLAVE Chairman shall 1. be elected at a regular meeting designated by the membership., 2. be authorized to transact all necessary business pertaining to the DISCLAVE and to appoint all its officers., 3. Serve on the Executive Board until his DISCLAVE has been held.
G. Only the DISCLAVE Chairman is eligible to hold more than one office on the Executive Board. 2. When the Disclave Chairman also holds another office he will have only one vote on the Executive Board.
ARTICLE 5 COMMITTEES
A. The standing committees shall be 1. Entertainment, 2. Publications.
B. Special committees shall be formed by the President at such times as deemed necessary.
ARTICLE 6 MEETINGS
A. WSFA's regular meetings sha]] occur on the first and third Fridays
of each month. 2. Special meetings can be called.
B. The place and time for the next meeting shall be designated by the Chair before the meeting adjourns.
C. The order of business of all regular meetings shall be: 1. Call to order, 2. Reading of previous minutes, 3. Reports of Officers, 4. Reports of Committees, 5. Old Business, 6. New Business, 7. Announcements, 8. Adjournment.
ARTICLE 7 ADDITIONAL PROCEDURES
All procedural questions not covered in the Constitution and Bylaws shall be decided by reference to Robert's Rules of Order, Revised, 75th Anniversary Edition (1951).
ARTICLE 8 AMENDMENT OF BYLAWS
Any proposed amendment must be signed by at least 15 members and submitted in writing at a regular meeting. 2. Such proposal must be read at that meeting. 3. A vote shall be taken at the next regular meeting after the proposal is submitted and read. 4. Passage shall require a 2/3 majority of those voting.