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The WSFA Journal

February 2009

Steve Smith, Editor
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Contents

Minutes

February 6, 2009, First Friday

Meeting called to order at 9:20 PM by President Cathy Green

Treasurer’s report:

Tina Abel

The Treasurer was pulled into a family meeting; however she reports:

Capclave Present:

Bill Lawhorn

Fleece jackets have arrived. If you ordered one, you can get fleeced after the meeting.

There will be a publicity meeting on 14 February (yes, Valentine’s Day) at Paul Haggerty & Gayle Surette’s house to discuss publicity. It will be followed by a potluck.

There are flyers. If you’re going somewhere interesting, please take some.

Capclave Future:

Gayle Surrette

Still investigating hotels. The new Marriott convention center hasn’t set policies yet.

Entertivities:

Sam Lubell

Sam has determined that having a broken leg is no fun at all. [Thanks, Sam. We were wondering :-) -- Editor]

Coraline came out today.

Publications:

Steve Smith (Editor), Paul & Gayle Surette (Webmasters)

Journals should be available Real Soon Now.

The Capclave.org domain is coming up for renewal. The Webmasters are moving the domain registration from E-Nom to BlueHost.

Awards:

Colleen Cahill

We already have 35 stories submitted. Only one nomination was by a WSFAn — get busy, folks! The deadline is 1 March. Remember that we have changed our definition of “short fiction” to match the Hugos (<17500 words).

There is still discussion about what a “small press” really is.

The Committee to Actually Discuss Science Fiction:

Bill Lawhorn

Will be discussing this month’s F&SF. Sam Lubell has actually read it.

Trustees:

Colleen Cahill, Judy Newton, Lee Strong

Lee Strong and John Pomeranz are still talking about the tax situation.

WSFA elections are the First Friday in May. Up for grabs are all WSFA offices and the 2011 Capclave Chair.

There will be a brief Trustees’ Meeting after the main meeting to discuss the possibility of changing the election of the Awards Committee to May, with the elected committee members taking office in November.

Finance Special Committee:

Adrienne Ertman

Old business:

Motion to require two signatures for a Capclave (or other convention) hotel contract. The original motion was

After the negotiation of the hotel contract, but prior to signing, on behalf of the club any convention chair or his/her representative will present the draft contract to the Board of Directors for discussion and approval. Following this, the chairperson and the Board will deliver a joint report on the prospective contract to the club at the next regular meeting.

This was amended to read

After the negotiation of the hotel contract, but prior to signing, on behalf of the club any convention chair or his/her representative will present the draft contract to the Board of Directors for discussion and approval. Upon approval, the contract will be signed by the Capclave chair or his or her representative and by a designated representative of the Board of Directors, and the chairperson and board will deliver a joint report to the club at the next regular meeting.

The amendment passed with one abstention

New business:

There was a suggestion that the Secretary publish an updated version of the WSFA address list. It was pointed out that the list is a project of Colleen Cahill, and that everybody should verify that she has the address that should appear in the list.

New people:

None

Announcements:

Meeting unanimously adjourned at 10:57 PM.

Attendance:

Colleen Cahill, Adrienne Ertman, Cathy Green, Paul Haggerty, Sarah Katz, Bill Lawhorn, Brian Lewis, Sam Lubell, Sarah Mitchell, Chris Neumann, Barry Newton, Judy Newton, Steve Smith, Lee Strong, Gayle Surrette, Ivy Yap.

February 20, 2009, Third Friday

Minutes by Steve Smith.

Meeting called to order at 9:18 PM

Treasurer’s report:

Tina Abel

Cash: $10043.71. Our first CD rolled over. Our new CD has 2.56% interest and a 24 month period, with one upgrade during the 24 month period. Upgrading will not change the period.

The Treasurer is doing an internal audit with assistance from the Finance Committee. The Finance Committee will be in place at least until the tax situation is straightened out. Tina is taking over chair of the Finance Committee from Adrienne Ertman; Barry Newton is now on the committee.

Capclave Present:

Bill Lawhorn

When in the course of Capclave events it becomes necessary for one chair to solve the potential problems which have disconnected them with one another and to assume among the powers of the Earth, the separate and equal station to which the bylaws of WSFA and of Fandom entitle them, a decent respect fort the opinions of others requires that they should meet and declare the causes which impel them to the final solution.

We hold these truths to be self evident, that not all SF is created equal, that Authors are expected by their Fans to provide certain unalienable Rights, that among these are good Reading, Writing, and the pursuit of Alien women.

Let it be known that the Capclave 2009 committee will meet at Peggy Rae’s House at 2 PM on March the Seventh 2009.

Bill will be flinging his fleeces after the meeting.

Capclave Future:

Gayle Surrette

George Shaner is putting together a slate of hotels. They are going to start looking in earnest in a couple of weeks.

Entertivities:

Sam Lubell

Sam doesn’t have anything entertaining.

Publications:

Steve Smith (Editor), Paul & Gayle Surette (Webmasters)

Sam Lubell gave Webmasters the registry info for the Capclave domain. He still needs to verify the changes with the Webmasters.

Awards:

Colleen Cahill

The Committee to Actually Discuss Science Fiction:

Bill Lawhorn

Will discuss the February Asimov’s.

Trustees:

Colleen Cahill, Judy Newton, Lee Strong

IRS = no change.

The Trustees are looking for a Few Good Sentient Beings. Elections are the First Friday in May. We like real elections; don't be shy about running.

Finance:

Tina Abel

Wants to get rolling on audits

Old business:

None

New business:

Brian Lewis put together a flyer for WSFA to send around. Bill Lawhorn suggested getting together to mark it up.

There have been discussions of new logo [again -- Editor]. Motion to defer. Unanimous.

New people:

At their first meeting:

Announcements:

  • The usual from the Hosts. In addition, John announces that they now have a bathroom door instead of a hole in the wall.
  • Charles Abel wants WSFA and Capclave Stuff to spread around Marymount College
  • Colleen Cahill tells us that the Library of Congress is planning book festival this fall. Watch their Website for details.
  • Christina Abel does birthday parties with Mad Science. She would like neckties, the uglier the better. She also notes that she is getting far too much spam at the WSFA Treasurer address. To get in touch with her, use her personal e-mail.
  • Bill Lawhorn has address & maps to Peggy Rae’s
  • Lee Strong tells us that the Bittners are 3 instead of 2. Brielle Grace Bittner has arrived.
  • Carolyn Frank has books & videos, free to anybody who wants them
  • Meeting unanimously adjourned at PM.

    Attendance:

    Charles Abel, Christina Abel, Mike Bartman, Colleen Cahill, Dennis Cahill, Carolyn Frank, Cathy Green, Bill Lawhorn, Brian Lewis, Sam Lubell, Bob Macintosh, Sandra Marshall, , Chris Neumann, Barry Newton, Judy Newton, George Shaner, Steve Smith, Lee Strong, Mike Taylor, Ivy Yap, Madeleine Yeh.

    WSFA History

    Ten Years Ago

    February 1999

    Sam Lubell reports that the NSA (No Such Agency), for the first time, declared a toy to be a spy.

    Twenty Years Ago

    February 1989

    John Pomeranz wanted WSFA to buy a dirigible.

    Thirty Years Ago

    February 1979

    Contains "Hobbits in Kentucky" by Guy Davenport, a remembrance of J.R. R. Tolkien, the " vague and incomprehensible lecturer".

    Letters

    From the Editor

    Late again (or is it “late still”?).

    — Steve Smith, Editor, The WSFA Journal


    The WSFA Journal is the official publication of the Washington Science Fiction Association.
    Copyright © 2008 WSFA, Inc.
    All rights reserved
    ISSN 0894-5411